# How to Use the NEW Microsoft Teams Calendar—Now Powered by Outlook! ![](https://i.ytimg.com/vi/goVmt8CVZUM/maxresdefault.jpg) ## Introduction [(00:00:00)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=0s) - [[Microsoft Teams]] is undergoing a significant change to its calendar, which has been a long-awaited update, bringing the new [[Microsoft Outlook | Outlook]] experience of calendars into Teams [(00:00:00)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=0s). - The new calendar in Teams allows users to organize meetings, find out who's in the office, and schedule in-person events with peers when they're available [(00:00:14)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=14s). - The new calendar also features a scheduling assistant to help with planning events and allows users to view shared calendars inside Teams [(00:00:32)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=32s). - A tutorial is available to help users learn about the new calendar and its capabilities, and a [[Microsoft]] 365 ebook can be downloaded for more information on improving Microsoft 365 usage [(00:00:44)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=44s). - The new calendar aims to provide users with a new way to organize meetings and work with their peers more efficiently [(00:00:19)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=19s). ## How to Enable the New Outlook Calendar in Microsoft Teams [(00:01:07)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=67s) - To enable the new [[Microsoft Outlook | Outlook]] calendar in [[Microsoft Teams]], open the Teams calendar and click on the new calendar slider option in the right-hand side, then check the box to upgrade to the new experience [(00:01:22)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=82s). - The new calendar has new capabilities and visible differences, such as the Outlook ribbon bar and additional meeting insights, which can include content or other emails relevant to the meeting [(00:01:48)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=108s). - The new meeting experience allows users to use additional components in invitations, including modern attachments from [[OneDrive]] and other locations, and add Loop components by selecting the option [(00:02:24)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=144s). - Users can also add an agenda to the meeting invite, which now adds a [[Microsoft]] Loop meeting note section inside the meeting invite, allowing collaboration with internal peers [(00:02:41)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=161s). - The new calendar has a more Outlook-like interface, with features such as scheduling a new event, which can be done by selecting "new event" or creating an event straight on the calendar [(00:02:07)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=127s). - The new calendar is powered by Microsoft Outlook and Outlook on the web, providing a more integrated experience [(00:01:32)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=92s). ## Working with Shared & Group Calendars in Microsoft Teams [(00:03:09)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=189s) - The [[Microsoft Teams]] calendar now allows users to view shared calendars, which was not possible before, and this feature can be accessed on the left-hand side under "My calendars" [(00:03:11)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=191s). - Shared calendars include those of colleagues, such as Alex's calendar, allowing users to see their colleagues' availability inside the [[Microsoft]] Teams calendar [(00:03:18)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=198s). - Users can also review group calendars, for example, a Microsoft team with a shared calendar, by selecting the group to visibly see it inside the Microsoft Teams calendar [(00:03:35)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=215s). - A consideration when working with the new calendar experience is that users cannot simply select the "From directory" menu and add a shared calendar; instead, they must use [[Microsoft Outlook | Outlook]] on the web or the new version of Outlook [(00:03:53)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=233s). - To add shared calendars, users can go to the new Outlook, select the calendar icon, click "Add calendar," and then select "Add from directory" and their work account [(00:04:11)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=251s). - Users can then type in the person they'd like to add to their shared calendars and select "Add" to make the calendar available inside Microsoft Outlook on the web and, after a short delay, in Microsoft Teams [(00:04:22)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=262s). - The added calendar will be available in [[Microsoft Teams]] after about 10 minutes and a restart of Teams may be required [(00:04:43)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=283s). - Once added, users can see their colleagues' calendars, such as Alex's and Nestor's calendars, inside their new Teams calendar, allowing them to add shared calendars and view them inside the calendar [(00:04:50)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=290s). ## Setting Office and Remote Hours for Meetings in the New Teams Calendar [(00:05:03)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=303s) - The new Teams calendar, powered by [[Microsoft Outlook | Outlook]], allows users to specify their working hours and locations, making it easier to organize meetings in a remote work environment [(00:05:03)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=303s). - To set office and remote hours, users can go to the calendar settings, select "Work hours and location," and specify their availability for meetings, as well as their work locations, such as in the office or remotely [(00:05:23)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=323s). - Users can set their working hours and locations for specific days of the week, and this information will be visible to their colleagues when they organize meetings [(00:05:38)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=338s). - Colleagues can also see who else is in the office on a given day by clicking on the office icon in the calendar [(00:06:05)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=365s). - When scheduling a meeting, users can use the "Find a time" feature and select "In-person event" to see the availability of the other party, assuming they have updated their Outlook or Teams calendar [(00:06:49)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=409s). - The "In-person event" feature shows the available time slots when both parties are in the office, ensuring that users can catch up with their colleagues in person [(00:07:13)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=433s). - Users can update their work location for a specific day by left-clicking on the day and selecting "Working remotely" from the drop-down menu, which will only change their location for that particular day [(00:07:41)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=461s). ## Additional Features in the New Teams Calendar [(00:08:06)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=486s) - The new Teams calendar offers advanced features, including the ability to filter through meeting invites, appointments, categories, and in-person events [(00:08:06)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=486s). - Users can view their calendar in different ways, such as day view, work week, week, or month, and customize time scales to see 60-minute intervals instead of 30-minute intervals [(00:08:22)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=502s). - The new calendar experience allows users to print their calendar, including a detailed agenda with meeting IDs and passcodes, and change the view to working week, day, or month [(00:08:41)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=521s). - Users can export and easily print their working week calendar to share with others [(00:09:00)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=540s). - Calendar settings offer additional personalization options, such as setting different time zones and viewing the weather forecast for a specific location [(00:09:09)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=549s). - Users can set a location to view the weather forecast and save the change to see the weather next to the office location in their Teams calendar [(00:09:24)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=564s). - The new Teams calendar provides more capabilities than the previous version, and users can easily switch back to the old calendar if needed [(00:09:47)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=587s). - Users can provide feedback to [[Microsoft]] if they choose to switch back to the old calendar, or skip the feedback and return to the old calendar [(00:10:04)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=604s). ## My Own Thoughts on the New Teams Calendar [(00:10:25)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=625s) - The new [[Microsoft Teams]] calendar has been used for a couple of weeks, and it has been found to provide the capability to organize meetings, schedule meetings with colleagues, and review shared calendars, all within Teams [(00:10:25)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=625s). - Previously, the Teams calendar did not offer these features, requiring users to go back to [[Microsoft Outlook | Outlook]] to perform these tasks [(00:10:31)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=631s). - The biggest benefit of the new calendar is that it eliminates the need to open multiple apps, including Outlook, to schedule or join meetings, saving a significant amount of time [(00:10:50)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=650s). - The new experience is expected to be helpful for users who previously had to switch between multiple apps to manage their meetings and schedules [(00:11:01)](https://www.youtube.com/watch?v=goVmt8CVZUM&t=661s).