# How Brian Wright Uses OmniFocus

## Metadata
- Author: [[The Omni Show]]
- Full Title: How Brian Wright Uses OmniFocus
- Category: #podcasts
- URL: https://share.snipd.com/episode/2dd348b1-1e4d-4639-9d58-030e0b4d33d4
## Highlights
- Episode AI notes
1. Optimizing task management with deferred dates and scheduling can enhance forecast ability and improve overall efficiency.
2. Utilizing perspectives such as Forecast and Available can help prioritize tasks and efficiently manage workload without feeling overwhelmed. ([Time 0:00:00](https://share.snipd.com/episode-takeaways/10827117-9e2d-49cf-b53d-a310a3c898ee))
- Optimizing Task Management with Deferred Dates and Scheduling
Summary:
Using deferred dates to schedule tasks for later activation and optimizing task management by scheduling items to pop up in the task list based on due dates, availability, and personal preference.
Adding scheduled tasks alongside due date and availability tasks has been a game changer, enhancing forecast ability and improving overall task management efficiency.
Transcript:
Speaker 1
The deferred date, although used by different people, I think was originally designed to be this task is not to be worked on until this date and that it becomes active or available and Start working on it. What a lot of people like myself do is if something is due on a Friday, I may want to work on it and I want to counterize it on a Monday or a Wednesday or two weeks beforehand. With the only focus for forecast ability and Caitlin's plugin, she has a scheduled plugin that will allow me to look at any task and if it doesn't fit the due criteria and I don't want to Push it out with a defer, I can schedule it and it will pop up in forecast. So forecast now with her plugin gives me tasks that pop up when they are available on that day, tasks that pop up when they're due that day and they've always done that. But now it will also pop up the tasks that I have scheduled a particular day and that's been a game changer. So not a homegrown perspective or a twist on a actual focus perspective, but that has now got me to use forecast when before I didn't because it just didn't serve my purpose very well. So big props to Caitlin to create that. That gives me the here's what I'm working on today and I can see what's going on in your term horizon. ([Time 0:10:45](https://share.snipd.com/snip/b427c8b5-0f8d-40e6-821a-505d3dd12cf9))
- Utilizing Perspectives for Enhanced Task Management
Summary:
Utilizing different perspectives like Forecast and Available in task management has been a game changer.
Forecast helps in visualizing tasks scheduled for a particular day while Available perspective is beneficial for focusing on specific roles or windows. By utilizing these perspectives effectively, one can prioritize tasks and efficiently manage workload without feeling overwhelmed.
Transcript:
Speaker 1
But now it will also pop up the tasks that I have scheduled a particular day and that's been a game changer. So not a homegrown perspective or a twist on a actual focus perspective, but that has now got me to use forecast when before I didn't because it just didn't serve my purpose very well. So big props to Caitlin to create that. That gives me the here's what I'm working on today and I can see what's going on in your term horizon. The only other perspective I use is I create the available, which is a very simple one, but the key is I use that on a particular focused window on a particular role. So today I need to worry about client X with on me focus. I focus on the client X folder that has all the information in there and I go to the available perspective to see everything it's perspective and then I'll schedule with everyone's schedule To work on or if I see something that is interesting, I don't want to lose sight of it, but I don't schedule it and start to I might flag it. But that's the really two things I use the most forecast with the amendments I just talked about and the available perspective, which is very simple, but you have to focus on the hat or The world that you're occupied. We're also becomes overwhelming. ([Time 0:11:39](https://share.snipd.com/snip/c5e89127-5ef4-4972-8354-ed3df56820b2))